Procurement Admin Role purpose – Responsible for the sourcing of products and local suppliers (CG0) for commodities that are not managed centrally (typically outsourced manufacturing/subcontracting) and require local knowledge and coordination with the plant manufacturing variable capacity and outsourcing strategy.
Key responsibilities
Procurement
Achieve specific procurement goals or provide support to others while following established procurement systems and protocols.
Contract Requirements
Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.
Contract Management
Deliver required outcomes by coordinating activities of subcontractors and suppliers and acting as a primary point of contact for them while working within an established contract management plan.
Buying
Support the purchasing team with vendor negotiations. Manage buying for an assigned group of products or services.
Data Collection and Analysis
Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.
Document Preparation
Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.
Sourcing
Collect and collate information on the key cost drivers, market dynamics and issues, areas of innovation, and alternative suppliers for more senior colleagues to provide solid market information for decision making.
Cost Accounting
Evaluate costs and identify variances or opportunities to improve profitability for more senior colleagues.
Operational Compliance
Act as a team member supporting a change initiative by providing basic analysis, project plan updates, and other support to deliver prescribed outcomes.
Information and Business Advice
Resolve queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring complex issues to others.
Stakeholder Engagement
Support stakeholder engagement by arranging actions, meetings, and events.
Skills
Data Collection and Analysis
Works without supervision and provides technical guidance when required on analyzing data trends for use in reports to help guide decision making. Costing and Budgeting
Works without supervision and provides technical guidance when required on costing, budgeting and finance tasks.
Negotiation
Uses comprehensive knowledge and skills to negotiate independently while providing guidance and training to others on how to help the organization by obtaining consensus between two or more internal or external parties who may have different interests.
Contract Management
Supervises the construction of assigned properties according to instructions without supervision and provides technical guidance as needed.
Data Control
Works under guidance (but not constant supervision) to acquire, organize, protect and process data to fulfill business objectives.
Supplier Management
Uses comprehensive knowledge and skills to act independently while guiding and training others on managing vendors so that they deliver the best possible results given available resources.
Compliance Management
Works with guidance (but not constant supervision) to achieve full compliance with applicable rules and regulations in management and/or operations.
Policy and Regulation
Works with guidance (but not constant supervision) to interpret and apply knowledge of laws, regulations and policies in area of expertise.
Education
Short-Cycle Tertiary Education
Experience
Experienced practitioner able to work unsupervised (13 months to 3 years)