Physical Flow – Logistics Specialist Role purpose – Perform the receiving, storage, delivery routes and shipping of all the materials (direct / indirect and finished goods)
Key Responsibilities
Transport
Schedule and supervise the transportation of goods and supplies following established procedures to ensure on-time delivery of goods and supplies.
Incoming Goods
Deliver and supervise the delivery of a range of warehouse and store tasks to ensure all goods and supplies are stored and recorded following established procedures.
Outgoing goods
Complete packaging tasks and develop an understanding of packaging needs and ideas for improvements.
Information and Business Advice
Resolve complex queries from internal or external customers or suppliers by providing information on policies and/or procedures, referring the most complex issues to others.
Document Preparation
Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.
Data Management
Use data management systems to access specific information as and when required.
Document Management
Create, organize and maintain files containing the correspondence and records of a senior colleague.
Health, Safety and Environment
Follow a range of mandatory procedures and methods of work (including use of personal protection equipment where relevant) to safeguard the environment and the wellbeing of oneself and others.
Personal Capability Building
Provide operational support by performing a range of route activities using existing systems and protocols.
Inventory
Manage inventory for a site or factory following existing procedures and with guidance when discrepancies or issues are identified.
Inventory Control
Support others by carrying out routine inventory tasks following established procedures.
Values & Behaviours
Ingenious: Driving continuous improvement
Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. For example, generally follows defined and communicated standards, methods, and procedures. Seeks advice and finds ways to work better within processes. Makes some reasonable suggestions to improve work methods.
Ingenious: Effective decision making
Makes good and timely decisions that keep the organization moving forward. For example, swiftly internalizes coaching on routine issues; handles issues confidently after instruction. Leverages rules and procedures to speed up decision making. Confidently and quickly draws on others’ expertise.
Ingenious: Applying internal and external insight
Applies knowledge of business and the marketplace to advance the organization’s goals. For example, understands the main business fundamentals. Tries to learn the organization’s key drivers, industry developments, and trends; seeks guidance to understand choices.
Ingenious: Commercial mindset
Interprets and applies key financial indicators to make better business decisions. For example, gathers the financial data and metrics essential for the role; interprets quantitative and financial data accurately; seeks guidance, as appropriate.
Collaborative: Builds relationships
Builds partnerships and works collaboratively with others to meet shared objectives. For example, finds many ways to add value to the team; probes to draw out richer input from others; is a valued resource who goes out of the way to help others.
Principled: Accountability
Holds self and others accountable to meet commitments. For example, accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Principled: Communicates effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. For example, seeks out others’ perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.
Driven: Prioritisation
Plans and prioritizes work to meet commitments aligned with organizational goals. For example, outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Driven: Early technical adopter
Anticipates and adopts innovations in business-building digital and technology applications. For example, investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools.
Driven: Empowering
Provides direction, delegating, and removing obstacles to get work done. For example, asks questions to understand the desired outcomes for the role; confirms accountabilities with others so that work can be done effectively and efficiently; informs stakeholders when there are delays or problems that will affect them.
Skills
Health and Safety
Manages and applies safe systems of work with guidance (but not constant supervision).
Equipment Utilization
Works with guidance (but not constant supervision) to optimize the utilization of production plant, equipment and materials.
Logistics
Works with guidance (but not constant supervision) to ensure that production plant, equipment and materials are moved and stored in the best way possible.
Storage
Works with guidance (but not constant supervision) to optimize the storage of equipment and other materials.
Inventory Management
Designs, implements and manages inventory control systems with guidance (but not constant supervision).
Traffic and Vehicle Planning
Works with guidance (but not constant supervision) to optimize the deployment and use of vehicles and other types of movable infrastructure.
Workflow Management
Works at an intermediate level to orient work in a workflow to plan, organize, and execute the steps it takes to achieve a goal to achieve higher efficiencies. Typically works with guidance.
Data Collection and Analysis
Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
Education
Post-Secondary Non-Tertiary Education
Experience
Sound experience and understanding of straightforward procedures or systems (7 to 12 months)